Student Activities Board (SAB) Application of Interest

Serves as the leader of the Student Activities Board and oversees its operations. This person acts as the liaison between SAB and the campus administration. In collaboration with the Executive Board, the President will assist in developing the organization’s programming goals. Responsibilities include, but are not limited to:

1. Ensuring that all SAB events are planned to utilize a programming timeline in partnership with Student Engagement and Leadership.
2. Meeting regularly with the SAB Executive Board and general members to discuss organizational goals, and event details, and designate responsibilities.
3. Ensuring that all SAB events run smoothly through supervision and delegation.
4. Managing the annual SAB budget with the Coordinator of Campus Programs and the Director of Campus Life.
5. Planning and establishing assessment procedures for SAB events with the Coordinator of Campus Programs.
6. Working with the Coordinator of Campus Programs, Director of Campus Life, and SAB Marketing & Promotions Chair to develop programming and marketing goals, initiatives, and strategies for the Student Activities Board.
7. Collaborating with the Coordinator of Campus Programs, Director of Campus Life, and SAB Vice President of Internal Affairs, Retention, and Recruitment Chair in developing goals, initiatives, and strategies for retaining and recruiting members for the Student Activities Board.
8. Coordinating SAB involvement in promotional efforts at events such as Welcome Week, Orientation, Catawba Palooza, and other all-campus activities and events.
9. Assisting in the hiring of SAB Sub-Chairs, coordinating training, office hour scheduling, and overall supervision and evaluation of SAB Sub-Chairs.
10. Maintaining regularly scheduled meetings between the Coordinator of Campus Life, SAB Executive Board, and SAB General Members.
11. Planning, creating, and facilitating SAB Executive Board and General Member meetings by developing meeting agendas, engaging members in discussions about events and activities, and assigning tasks accordingly.
12. Developing and executing methods to motivate members to engage in the program development process and stay active within the organization.
13. Maintaining an understanding of SAB group dynamics and addressing concerns appropriately.
14. Obtaining feedback and ideas from SAB members regarding the organization’s operations and campus relations.
15. Establishing collaborations between SAB and other departments on and off campus.
16. Attending meetings and SAB-sponsored events.
17. Maintain eight (8) scheduled office hours each week in addition to scheduled SAB meetings.
18. Developing an end-of-year report with the assistance of the Vice President, Vice President of Marketing & Promotions, Vice President of Internal Affairs and Recruitment and Retention, Vice President of Events, and Executive Secretary.
19. Preparing and implementing a transition plan for the incoming President and Executive Board.
20. Developing and implementing a transition plan for the Executive Board for Catawba SAB.
21. Maintaining a minimum GPA of 2.75.

The Vice President will serve alongside the President, providing administrative support for managing the organization, programs, and planning. If the President is unable to fulfill their duties, the Vice President will assume their responsibilities. Responsibilities include, but are not limited to:

1. Oversee internal affairs, including fostering camaraderie and engagement among members.
2. Develop and implement recruitment and retention initiatives, supporting major college recruitment events and fairs.
3. Manage and review all event checklists with the Executive Secretary.
4. Lead recruitment efforts through targeted campaigns, branding, and presence at campus events.
5. Coordinate internal retention efforts, including recognition, appreciation, and motivation programs in collaboration with the Coordinator of Campus Programs:
   • Plan and execute an end-of-the-year recognition banquet.
   • Maintain accurate member rosters with demographic information.
   • Organize two (2) SAB socials per semester.
   • Plan and facilitate an Executive Board retreat each semester.
   • Develop team-building activities for SAB meetings.
6. Establish and oversee the Recruitment & Retention Committee, ensuring the execution of the following tasks.
   • Manage hosts and greeters for all SAB events.
   • Facilitate committee meetings and delegate tasks.
   • Attend all meetings and SAB-sponsored events.
   • Perform other duties as assigned by the President and/or Advisor.
7. Maintain eight (8) scheduled office hours each week in addition to SAB scheduled meetings.
8. Must meet and maintain a 2.75 GPA.

The Executive Secretary will manage all administrative functions of the Student Activities Board (SAB), maintaining accurate records, tracking financial reports, and ensuring clear communication between members, which includes, correspondence with all members, announcing meetings, recording/reading minutes, being responsible for documents, and keeping accurate records of membership. Responsibilities include, but are not limited to:

1. Record and distribute minutes for both General and Executive Board meetings.
2. Organize and maintain administrative documents, including attendance sheets, surveys, and forms.
3. Serve as the communication link between the Executive Board and General Members via email and announcements.
4. Work with the Coordinator of Campus Programs and the President to manage the SAB general budget, producing monthly and end-of-year financial reports.
5. Collect and review event checklists alongside the Vice President.
6. Oversee SAB office operations, including supply inventory, office hours, and general maintenance.
7. Attend all meetings and SAB-sponsored events.
8. Develop and implement a transition plan for the incoming Executive Secretary before the end of the term, with approval from the current President and Coordinator of Campus Programs.
9. Perform additional duties as assigned by the President and/or Coordinator of Campus Programs.
10. Maintain eight (8) scheduled office hours per week in addition to SAB meetings.
11. Must meet and maintain a 2.75 GPA.

The Marketing & Promotions Committee Chair works with the Executive Board to coordinate publicity efforts within the campus community, neighboring institutions, and the surrounding area. This role is responsible for documenting all marketing and promotional activities conducted by SAB, including capturing photos and videos and archiving event flyers and marketing campaigns. Responsibilities include, but are not limited to:

1. Manage a committee, including designers and an event promotions team, to effectively execute marketing initiatives.
2. Create press releases, website content, and social media updates while shaping the visual identity of SAB and its programs.
3. Develop and distribute promotional materials for SAB events, including flyers, event logos, videos, and other marketing assets.
4. Research and implement innovative marketing strategies to enhance event visibility.
5. Promote awareness of SAB events to the Catawba campus community with the support of SAB members.
6. Oversee and update official SAB social media pages.
7. Manage SAB branding, including promotional merchandise and swag.
8. Establish relationships with campus media organizations (e.g., MarComm).
9. Maintain and report on the marketing budget, providing weekly, monthly, and yearly financial reports.
10. Assist the President and Coordinator of Campus Programs in developing marketing goals, strategies, and initiatives for SAB.
11. Ensure all promotional efforts align with event deadlines, including proposing, planning, marketing, and evaluating events.
12. Coordinate SAB involvement in promotional efforts for campus-wide events such as Welcome Week, Orientation, and Catawba Palooza.
13. Assist in the hiring, training, scheduling, and supervision of SAB Sub-Chairs.
14. Attend all meetings and SAB-sponsored events.
15. Maintain a set schedule of eight (8) office hours per week in addition to scheduled SAB meetings.
16. Prepare a transition plan for the incoming Marketing & Promotions Chair before the end of the term, subject to approval by the current President.
17. Must meet and maintain a 2.75 GPA.

The Special Events Committee Chair is responsible for developing events that provide themed, interactive, and culturally immersive experiences, enhancing student engagement at Catawba College. The chair coordinates campus activities in collaboration with other programmers and oversees event logistics and execution. Responsibilities include, but are not limited to:

1. Develop and implement logistics and execution plans for events.
2. Submit event checklists before each event.
3. Host a minimum of one (1) event per semester. 
4. Collaborate with the Marketing & Promotions Chair and event committee to ensure effective promotion of events.
5. Attend all meetings and SAB-sponsored events.
6. Prepare a transition plan for incoming programming committee chairs before the end of the term, subject to approval by the current President.
7. Consistently meet deadlines for proposing, planning, marketing, and evaluating events.
8. Maintain a set schedule of eight (8) office hours per week in addition to scheduled SAB meetings.
9. Assist in coordinating SAB’s participation in campus-wide promotional efforts (e.g., Welcome Week, Orientation, Catawba Palooza).
10. Assist in hiring, training, scheduling, and overseeing SAB Sub-Chairs.
11. Perform additional duties as assigned by the President and/or Coordinator of Campus Programs.
12. Must meet and maintain a 2.75 GPA.
13. Assist in overseeing and executing events such as:
    • Interactive & Novelty Attractions – Plan and coordinate events featuring inflatables, amusement rides, and other interactive experiences.
    • Movie Nights – Conduct student surveys to determine movie selections, secure screening rights, and coordinate logistics.
    • Game Nights – Organize board games, table games, video games, and other gaming attractions at designated campus locations.
    • Skate Night – Secure a venue, arrange skate/floor rentals, and coordinate supporting attractions.
    • Bowling & Skate Night – Plan and execute on-campus or off-campus bowling and skating events.

The Special Events Committee Chair plays a vital role in fostering student engagement and ensuring the successful execution of SAB events, contributing to a dynamic and enriching collegiate experience at Catawba College.

Each committee is responsible for planning and executing events within their respective programming areas. Committee chairs will lead a team of General Members to fulfill their committee’s mission and collaborate with the Marketing & Promotions Chair to actively promote their events. All committee events must receive approval from the SAB President, Vice President, and Coordinator of Campus Programs before execution.

General Body Members of the Student Activities Board (SAB) play a crucial role in enhancing and ensuring the success of campus life by promoting student engagement and assisting in the planning, marketing, and execution of student events. The contributions of General Body Members help foster an engaging and vibrant campus environment for all students. Responsibilities include, but are not limited to:

1. Event Planning & Execution
   • Assist in brainstorming and organizing creative and engaging student events.
   • Support event setup, coordination, and breakdown.
   • Provide logistical support, including coordinating supplies and assisting performers or speakers.
2. Promotion & Outreach
   • Actively promote SAB events through social media, flyers, tabling, and word of mouth.
   • Engage with students to generate excitement and awareness about upcoming activities.
   • Assist in designing promotional materials and marketing campaigns.
3. Volunteering at Events 
   • Serve as event staff, helping with registration, managing check-ins, and greeting attendees.
   • Ensure a welcoming and inclusive environment at all events.
   • Assist in troubleshooting any issues during events to ensure smooth execution.
4. Idea Contribution
   • Provide input and creative ideas for new and existing campus events.
   • Offer feedback on past events to improve future programming.
   • Stay informed about student interests and trends to help shape relevant programming.
5. Collaboration & Representation
   • Act as a liaison between the student body and SAB, voicing student interests and concerns.
   • Collaborate with other student organizations and campus departments to co-host events.
   • Participate in networking opportunities with campus leaders and external partners.
6. Participation in Meetings 
   • Attend regular SAB meetings to stay informed and actively contribute to discussions.
   • Participate in committee meetings or specialized event planning groups as needed.
   • Stay engaged and take on assigned tasks to support the board’s initiatives.
7. Leadership Development
   • Gain hands-on experience in event management, teamwork, and problem-solving.
   • Develop leadership skills with opportunities to grow into executive board positions.
   • Attend SAB retreats, workshops, or training sessions for professional development.
8. Commitment Expectations
   • Attend a minimum number of meetings and events per semester.
   • Be proactive, responsible, and dependable in assigned tasks.
   • Represent SAB positively and professionally on and off campus.
9. Benefits of Membership 
   • Opportunities to network with campus leaders and organizations.
   • Leadership experience that enhances resumes and future career prospects.
   • The chance to directly impact campus culture and student engagement.