Campus Activities Board (CAB) Application of Interest

The President serves as the leader of the Campus Activities Board and oversees its operations. This person acts as the liaison between CAB and the campus administration. In collaboration with the Executive Board, the President will assist in developing the organization’s programming goals. Responsibilities include, but are not limited to:

1. Utilizing a structured programming timeline in partnership with the Office of Student Affairs (Campus Life) to ensure timely planning and execution of all CAB events.
2. Leading regular meetings with the CAB Executive Board and general members to discuss goals, plan events, and delegate responsibilities.
3. Oversee the successful execution of CAB events through hands-on supervision and effective delegation.
4. Manage the annual CAB budget in collaboration with the Coordinator of Campus Programs and the Director of Campus Life.
5. Work with the Coordinator of Campus Programs to plan and implement assessment procedures for CAB events.
6. Collaborate with the Coordinator of Campus Programs, Director of Campus Life, and CAB Marketing & Promotions Chair to develop marketing strategies and programming goals.
7. Assist with recruitment and retention strategies in coordination with the CAB Vice President of Internal Affairs & Retention and Recruitment Chair, as well as campus life leadership.
8. Coordinate CAB's involvement in key campus events such as Welcome Week, Orientation, Catawba Palooza, and other all-campus activities.
9. Assist in the hiring, training, scheduling, supervision, and evaluation of CAB Sub-Chairs.
10. Maintain consistent communication and meetings with the Coordinator of Campus Life, CAB Executive Board, and general members.
11. Plan and facilitate CAB meetings, including developing agendas, engaging members in discussion, and assigning tasks.
12. Motivate members to actively participate in event planning and organizational initiatives.
13. Understand group dynamics and address interpersonal or organizational concerns appropriately.
14. Gather and incorporate feedback from CAB members to improve operations and campus engagement.
15. Build and maintain collaborative partnerships with other campus departments and external organizations.
16. Attend all CAB meetings and events, demonstrating strong visibility and leadership.
17. Maintain a minimum of seven (7) scheduled office hours per week in addition to all CAB meetings.
18. Develop a comprehensive end-of-year report with input from Executive Board members.
19. Create and execute a detailed transition plan for the incoming President and Executive Board.
20. Assist in the development of a broader Executive Board transition strategy for Catawba CAB.
21. Maintain a minimum cumulative GPA of 2.75.

Preferred Skills and Attributes:

• Strong organizational and time management skills
• Effective verbal and written communication
• Leadership experience or potential
• Team building and collaboration skills
• Ability to manage multiple priorities
• A passion for student engagement and campus life

The Vice President of Internal Affairs and Recruitment & Retention works alongside the President to support the overall management, planning, and execution of the organization’s programs and initiatives. This role is responsible for recruiting new members and maintaining engagement among the current Campus Activities Board and General Body members. If the President is unable to fulfill their duties, the Vice President will assume the responsibilities of the President. Responsibilities include, but are not limited to:

1. Oversee internal affairs by promoting camaraderie, teamwork, and active engagement among CAB members.
2. Lead the development and execution of recruitment and retention strategies, including participation in major campus recruitment events and fairs.
3. Collaborate with the Executive Secretary to review and manage all event planning checklists.
4. Coordinate targeted recruitment efforts through branding, promotional campaigns, and visibility at campus-wide events.
5. Develop and manage retention initiatives in collaboration with the Coordinator of Campus Programs, including:
   • Plan and execute an annual end-of-year recognition banquet.
   • Maintain accurate rosters with demographics.
   • Organize two (2) CAB social events per semester.
   • Plan and facilitate a leadership retreat for the Executive Board each semester.
   • Design and lead team-building activities during general CAB meetings.
6. Establish and chair the Recruitment & Retention Committee, responsible for:
   • Assign and manage CAB event hosts and greeters.
   • Organize and facilitate committee meetings and delegate
   • Ensure committee participation in all meetings and CAB-sponsored events.
   • Complete other tasks as assigned by the President or Advisor.
7. Maintain a minimum of seven (7) scheduled office hours per week, in addition to attending CAB meetings and events.
8. Must meet and maintain a minimum cumulative GPA of 2.75.

Preferred Skills and Attributes:

• Strong leadership and team-building skills
• Clear and effective communication abilities
• Detail-oriented with strong organizational habits
• Creative and collaborative approach to recruitment
• A passion for peer engagement and student life development

The Executive Secretary will manage all administrative functions of the Campus Activities Board (CAB), maintaining accurate records, tracking financial reports, and ensuring clear communication between members, which includes correspondence with all members, announcing meetings, recording/reading minutes, being responsible for documents, and keeping accurate records of membership. Responsibilities include, but are not limited to:

1. Accurately record and distribute minutes for all General and Executive Board meetings.
2. Maintain organized records and administrative documents, including attendance logs, surveys, forms, and reports.
3. Serve as the primary communication link between the Executive Board and General Members by sending timely emails, announcements, and updates.
4. Collaborate with the Coordinator of Campus Programs and the President to manage and monitor the CAB general budget, producing monthly and year-end financial reports.
5. Collect and review event planning checklists in partnership with the Vice President.
6. Oversee daily CAB office operations, including maintaining supply inventory, tracking office hour schedules, and managing the workspace.
7. Attend all scheduled CAB meetings and sponsored events, providing administrative support as needed.
8. Create and implement a comprehensive transition plan for the incoming Executive Secretary, with input and approval from the current President and Coordinator of Campus Programs.
9. Perform additional responsibilities as assigned by the President and/or Coordinator of Campus Programs.
10. Maintain a minimum of seven (7) scheduled office hours per week in addition to attending all CAB meetings.
11. Must maintain a cumulative GPA of 2.75 or higher.

Preferred Skills and Attributes:

• Strong organizational and recordkeeping abilities
• Excellent written and verbal communication skills
• Proficient in email, spreadsheets, and document management tools
• Ability to manage confidential information with professionalism
• Reliable, detail-oriented, and responsive
• Commitment to teamwork and collaborative leadership

The Marketing & Promotions Committee Chair works with the Executive Board to coordinate publicity efforts within the campus community, neighboring institutions, and the surrounding area. This role is responsible for documenting all marketing and promotional activities conducted by the Campus Activities Board (CAB), including capturing photos and videos, promoting on social media, and archiving event flyers and marketing campaigns. Responsibilities include, but are not limited to:

1. Lead and manage a marketing committee, including graphic designers and an event promotions team, to execute effective marketing campaigns.
2. Create content such as press releases, social media posts, and web updates, shaping the overall visual brand of CAB and its programming.
3. Design and distribute promotional materials, including flyers, event logos, videos, and other digital and print assets.
4. Research and implement innovative, campus-appropriate marketing strategies to increase event visibility and engagement.
5. Promote CAB events to the Catawba campus community with support from CAB members and committee teams.
6. Maintain and regularly update and post on official CAB social media pages with engaging and informative content.
7. Manage CAB branding efforts, including promotional merchandise, event signage, and giveaway items.
8. Develop and maintain strong relationships with campus media partners, including the Marketing & Communications (MarComm) Office.
9. Oversee the marketing budget and provide weekly, monthly, and annual financial reports as needed.
10. Collaborate with the President, the Executive Board, and Coordinator of Campus Programs to develop marketing strategies, goals, and yearly initiatives.
11. Ensure all marketing efforts are strategically aligned with event deadlines and CAB planning timelines.
12. Coordinate CAB’s involvement in large-scale campus events such as Welcome Week, Orientation, and Catawba Palooza.
13. Assist in the hiring, onboarding, scheduling, and supervision of CAB Sub-Chairs within the marketing committee.
14. Attend all CAB meetings and events to provide promotional coverage and visibility.
15. Maintain a minimum of seven (7) scheduled office hours per week in addition to attending all SAB meetings.
16. Prepare and implement a comprehensive transition plan for the incoming Marketing & Promotions Chair, to be approved by the President.
17. Must meet and maintain a minimum cumulative GPA of 2.75.

Preferred Skills and Attributes:

• Strong graphic design, branding, and content creation skills
• Proficiency in social media management and digital marketing tools
• Excellent written and verbal communication
• Creative problem-solving and strategic thinking abilities
• Strong attention to detail and ability to meet deadlines
• Experience with event promotion or campus engagement is a plus

The Special Events Committee Chair is responsible for developing events that provide themed, interactive, and culturally immersive experiences, enhancing student engagement at Catawba College. The chair coordinates campus activities in collaboration with other programmers and oversees event logistics and execution. Responsibilities include, but are not limited to:

1. Develop and implement detailed logistics and execution plans for events, ensuring a smooth experience from start to finish.
2. Submit completed event checklists to the Coordinator of Campus Programs prior to each scheduled event.
3. Host a minimum of one (1) signature event per semester, with an emphasis on creativity, inclusivity, and student engagement.
4. Collaborate with the Marketing & Promotions Chair and committee to ensure strong visibility and outreach for all events.
5. Attend all SAB meetings and CAB-sponsored events, maintaining a visible and active leadership role.
6. Prepare and implement a comprehensive transition plan for incoming Special Events Committee Chairs, subject to approval by the President.
7. Meet all deadlines associated with event proposals, planning, marketing, implementation, and post-event evaluations.
8. Maintain a minimum of seven (7) scheduled office hours per week, in addition to attending the required CAB meetings.
9. Assist with CAB’s presence in college-wide promotional events, such as Welcome Week, Orientation, and Catawba Palooza.
10. Participate in the hiring, onboarding, scheduling, and supervision of CAB Sub-Chairs.
11. Perform additional responsibilities as assigned by the CAB President and/or the Coordinator of Campus Programs.
12. Must maintain a cumulative GPA of 2.75 or higher.
13. Event Categories Supported by the Special Events Chair include:
    • Interactive & Novelty Attractions: Plan events featuring inflatables, rides, and engaging hands-on experiences.
    • Movie Nights: Conduct surveys to select films, obtain screening rights, and manage event logistics.
    • Game Nights: Organize board, tabletop, and video gaming events in various campus spaces.
    • Skate Nights: Coordinate logistics for on-campus or off-campus skating experiences, including venue and equipment rentals.
    • Bowling & Skate Nights: Execute high-impact, themed recreational events that foster peer connection and fun.

Preferred Skills and Attributes:

• Strong organizational and time management skills
• Creative thinking and event planning ability
• Comfortable leading teams and collaborating across departments
• Clear communication and decision-making skills
• Passion for building community and student engagement

Each committee is responsible for planning and executing events within its respective programming areas. Committee chairs will lead a team of General Members to fulfill their committee’s mission and collaborate with the Marketing & Promotions Chair to actively promote their events. All committee events must receive approval from the CAB President, Vice President, and Coordinator of Campus Programs before execution.

The Treasurer of the Campus Activities Board (CAB) is responsible for managing the organization’s financial operations, ensuring accurate budgeting, spending, and reporting of funds. This executive board member works closely with the Coordinator of Campus Programs and the Director of Campus Life to align financial practices with CAB goals and campus policies. The Treasurer serves as a key steward of student activity funds and helps support the planning and execution of fiscally responsible, engaging events for the Catawba College student body. Responsibilities include, but are not limited to:

1. Maintain accurate financial records and track all CAB expenditures and revenues.
2. Collaborate with the Coordinator of Campus Programs and CAB President to prepare and monitor the annual organizational budget.
3. Approve and review budget proposals for CAB events, ensuring they align with spending guidelines and goals.
4. Submit monthly and end-of-year financial reports to the Executive Board and advisors.
5. Assist in preparing and submitting financial forms, purchase orders, and reimbursement requests.
6. Keep all receipts, invoices, and budget-related documents organized and maintained.
7. Provide budget updates during Executive Board and general member meetings.
8. Support Sub-Chairs and committee members with financial planning and event budgeting.
9. Attend all CAB meetings and events to offer financial guidance and verify budget compliance.
10. Help create a financial transition plan and training materials for the incoming Treasurer.
11. Maintain seven (7) scheduled office hours per week, in addition to attending required CAB meetings.
12. Must meet and maintain a minimum cumulative GPA of 2.75.

Preferred Skills and Attributes:

• Strong math and budgeting skills
• Proficiency in spreadsheet software (e.g., Microsoft Excel, Google Sheets)
• Ability to manage financial documents and meet deadlines
• Clear and professional communication skills
• Strong sense of accountability and ethical financial conduct
• Detail-oriented with excellent organizational habits

General Body Members of the Campus Activities Board (CAB) play a crucial role in enhancing and ensuring the success of campus life by promoting student engagement and assisting in the planning, marketing, and execution of student events. The contributions of General Body Members help foster an engaging and vibrant campus environment for all students. Responsibilities include, but are not limited to:

1. Event Planning & Execution
   • Assist in brainstorming and organizing creative and engaging student events.
   • Support event setup, coordination, and breakdown.
   • Provide logistical support, including coordinating supplies and assisting performers or speakers.
2. Promotion & Outreach
   • Actively promote CAB events through social media, flyers, tabling, and word of mouth.
   • Engage with students to generate excitement and awareness about upcoming activities.
   • Assist in designing promotional materials and marketing campaigns.
3. Volunteering at Events 
   • Serve as event staff, helping with registration, managing check-ins, and greeting attendees.
   • Ensure a welcoming and inclusive environment at all events.
   • Assist in troubleshooting any issues during events to ensure smooth execution.
4. Idea Contribution
   • Provide input and creative ideas for new and existing campus events.
   • Offer feedback on past events to improve future programming.
   • Stay informed about student interests and trends to help shape relevant programming.
5. Collaboration & Representation
   • Act as a liaison between the student body and CAB, voicing student interests and concerns.
   • Collaborate with other student organizations and campus departments to co-host events.
   • Participate in networking opportunities with campus leaders and external partners.
6. Participation in Meetings 
   • Attend regular CAB meetings to stay informed and actively contribute to discussions.
   • Participate in committee meetings or specialized event planning groups as needed.
   • Stay engaged and take on assigned tasks to support the board’s initiatives.
7. Leadership Development
   • Gain hands-on experience in event management, teamwork, and problem-solving.
   • Develop leadership skills with opportunities to grow into executive board positions.
   • Attend CAB retreats, workshops, or training sessions for professional development.
8. Commitment Expectations
   • Attend a minimum number of meetings and events per semester.
   • Be proactive, responsible, and dependable on assigned tasks.
   • Represent CAB positively and professionally on and off campus.
9. Benefits of Membership 
   • Opportunities to network with campus leaders and organizations.
   • Leadership experience that enhances resumes and future career prospects.
   • The chance to directly impact campus culture and student engagement.

Article I - Name

The name of this student organization shall be the Catawba College Campus Activities Board (CAB).

Article II – Mission

The Catawba College Campus Activities Board (CAB) functions as the main event creators for Campus Life. The Campus Activities Board works collaboratively to develop and plan fun and creative social, multicultural, recreational, and educational activities that enhance student life and promote student involvement on and off campus. From movies, lectures, cultural celebrations, concerts, comedy shows, cookouts, homecoming, large campus traditions, and much more. CAB provides co-curricular activities that enhance the student experience at Catawba College. CAB events are an integral component of the students’ overall education and social development.

Article III – Membership Requirements

Section 1 - Membership

1. Students who are active members of the CAB General Body, serve on the Executive Board, and are officially enrolled—whether full-time or part-time—at Catawba College are considered members of the Campus Activities Board (CAB).
2. The CAB General Membership is open to all enrolled students without regard to race, creed, color, religion, sexual orientation, national origin, or physical disability, and who have expressed their desires for events and activities.

3. CAB consists of two branches: the Executive Board and the General Members.
4. The Executive Board shall consist of:

• President
• Vice President of Internal Affairs and Recruitment, and Retention
• Executive Secretary
• Marketing & Promotions Committee Chair
• Special Events Committee Chair
• Treasurer
1. The General Members shall consist of active and enrolled students who are Catawba College students and have been selected by the Executive Board, the Coordinator of Campus Programs (Coordinator of Campus Programs), and Campus Life Staff to plan and execute all CAB programs and activities.
• Students must meet the 2.5 minimum grade point average (GPA) requirement as outlined in Section 2 and maintain good conduct and financial status as approved by University Officials (the Office of the Registrar and Student Conduct and Community Standards).

Section 2 - Requirements for All Members

1. Executive Board Members must be in good financial, judicial, and academic standing with Catawba College. Credentials will be verified by the Coordinator of Campus Programs and University Officials. The verification process will not be delayed for individual circumstances (i.e., pending grade changes).
   1. Maintain a cumulative GPA of 2.75 throughout the term of office.
   2. President & Vice President: Must be at least a rising junior (60 credit hours or more).
   3. Committee Chairs, Executive Secretary, Marketing & Promotions Committee Chair, Special Events Committee Chair, Treasurer, and Non-Voting Members of the Executive Board: Must be at least a rising sophomore (30 credit hours or more).
   1. Maintain a cumulative GPA of 2.5 throughout the term in CAB.
   2. Make a one-year commitment to CAB (Fall, Summer, & Spring Terms of the applicable year).
   3. Actively promote and support the academic and co-curricular success of all students through intentional programming utilizing college resources.
   4. Plan & execute diverse programming.
   5. Foster collaboration across campus with various college groups.
   6. Establish & maintain healthy relationships with members of Catawba CAB, the student body, campus, and community partners.
   7. Communicate effectively (oral & written).
   8. Show a desire to grow professionally and personally.
• Executive Board Members must:
• General Members:
2. Executive Board Vacancies
   1. Consultation: If concerns arise regarding the performance or behavior of an Executive Board Member, a consultation shall be conducted. This consultation will involve the President and the Coordinator of Campus Programs. Depending on the nature of the concern, the President may first meet individually with the Executive Board Member to discuss the issue and provide a verbal warning. If necessary, the Coordinator of Campus Programs will be brought into the conversation. This consultation is the first mandatory step in addressing and resolving performance or behavior concerns.
   2. Written Reprimand: An Executive Board Member shall receive a written reprimand from the Coordinator of Campus Programs to document performance or behavior concerns as a final request for corrective actions.
   3. Removal: An Executive Board Member can be removed from the position after repeat offenses, following a consultation and a written reprimand. Removal from the executive board should be done in writing.
• Any Executive Board position that becomes vacant during an active term may be filled by the next ranking officer by way of appointment. Before this appointment can become final, the appointee must be approved by the Coordinator of Campus Programs. Each appointee must be a registered full-time student in good financial, judicial, and academic standing with Catawba College. Credentials will be verified by the Coordinator of Campus Programs and College Officials (the Office of the Registrar and Student Conduct).
• Line of succession: Should the President be duly removed or resign, the Vice President of Internal Affairs and Recruitment, and Retention shall be appointed to the position of President. Should the Vice President be duly removed or resign, an Executive Board member shall be appointed to the Vice President position upon consultation with the President and the Coordinator of Campus Programs.
• Executive Board Removal: An Executive Board Member shall be removed from office due to neglect of duties or other disreputable offenses after a consultation and written reprimand.
3. General Member Removal: A General Member may be removed from the Campus Activities Board by the President and Vice President for neglect of duties. All removals are to be reviewed by the Coordinator of Campus Programs before execution.

Section 3 - Application and Selection Process for Membership

1. The Executive Board shall host an interest meeting, providing a copy of the descriptions and qualifications for all positions along with an application.
2. The Coordinator of Campus Programs will administer a list of dates regarding deadlines for application submission, interview (if any), and voting.
3. Catawba CAB shall conduct a selection process for all Executive Board positions every Spring semester and, in the Fall, should positions not be filled in the Spring.
4. The Catawba CAB Coordinator of Campus Programs, designated CAB Executive Board Member(s), Director of Campus Life, and designated Staff Member(s) shall conduct the Application and Selection Process to ensure qualifications are met.
5. No exceptions will be made for applications submitted after the deadline.
6. Each candidate is required to turn in an application form to be considered for a position.

1. Candidates may be required to participate in an interview.
2. The Selection Committee shall appoint individuals to the Executive Board for the upcoming year.
3. Candidates will be notified through email by the Selection Committee.
4. Candidates must respond within 48 hours to acknowledge their acceptance or denial of the position.

Section 4 – Candidates

1. All candidates must be full-time students at Catawba College.
2. All candidates must serve a full term on the Executive Board. If a candidate is also a candidate for graduation during the fall semester of the term they are applying for, they will be ineligible to serve as an Executive Board member.
3. No candidate may be added or change positions under any circumstances after the application deadline.

Section 5 - Terms of Office

A term in office for Executive Board members shall be for one year, beginning May 1 and ending April 30. Following acceptance of the position, the member-elect must sign a copy of the CAB’s Term of Agreement and the Code of Conduct.

1. A term in office shall end automatically upon the following:
   1. End of the term in which the Executive Board member served.
   2. Resignation of the Executive Board member (provided in writing).
   3. Removal of the Executive Board member from their position by the Executive Board in consultation with the Coordinator of Campus Programs; or
   4. The constitutional ineligibility for the position of an Executive Board member.

1. Executive Board Members-Elect will serve as Non-Voting Executive Board Members during the Spring Semester of their appointment (April).
1. Executive Board Members-Elect will not have voting power during the Spring term in which they apply for an Executive Board Position, but will serve in an assisting role to the Executive Board.
2. Executive Board Members-Elect must shadow the Executive Board throughout the planning and execution of Spring Fling, which takes place during April each year.
2. Terms of Agreement - Each student appointed or elected to an Executive Board position as described in this constitution will be required to sign and abide by Catawba CAB’s Terms of Agreement, which document the duties and responsibilities of each position.
3. Code of Conduct - Each appointed Executive Board member (as well as general members) will be required to sign the Code of Conduct, which documents the expectations of all members and the consequences of not meeting those expectations.
4. Student Conduct and Community Standards - Each member of the Executive Board and general members shall be held to the Catawba College Student Code of Conduct. Any conduct violation will result in their removal from their position in CAB.

Section 6 – Compensation

1. All Executive Board members will earn $12 per hour and will be paid once a month, covering the period from the first day of fall semester classes through April. The total number of hours a student is eligible to work—and therefore their total stipend—will be based on the student's FAFSA package and demonstrated financial need, as determined by the U.S. Department of Education and confirmed by the Financial Aid Office.

2. If the President or Vice President resigns or is removed from their position, they will only be compensated for the hours worked up to the point of departure. Any remaining funds allocated through the student’s FAFSA package will either remain unused or be forfeited, depending on the individual’s financial aid package and work-study eligibility. Final determination of the handling of remaining funds will be made in consultation with Catawba College’s Financial Aid Office. If the vacated position is filled by another student during the semester, the successor will not receive the original stipend amount for the remainder of that semester. Compensation for the new student will be determined based on their individual work-study eligibility and financial aid status.
3. As these are paid leadership positions, Executive Board members are expected to manage their academic and personal schedules in a way that allows them to fulfill their responsibilities to the Campus Activities Board (CAB).

Section 7 – Description of Executive Board Positions, Duties, and Responsibilities

1. President: Serves as the leader of the Campus Activities Board and oversees its operations. This person acts as the liaison between CAB and the Campus Life administration. In collaboration with the Executive Board, the President will assist in developing the organization’s programming goals. Responsibilities include, but are not limited to:
1. Ensuring that all CAB events are planned to utilize a programming timeline in partnership with Student Engagement and Leadership.
2. Meeting regularly with the CAB Executive Board and general members to discuss organizational goals, event details, and designate responsibilities.
3. Ensuring that all CAB events run smoothly through supervision and delegation.
4. Managing the annual CAB budget with the Coordinator of Campus Programs and the Director of Campus Life.
5. Planning and establishing assessment procedures for CAB events with the Coordinator of Campus Programs.
6. Working with the Coordinator of Campus Programs and CAB Marketing & Promotions Chair to develop programming and marketing goals, initiatives, and strategies for the Campus Activities Board.
7. Collaborating with the Coordinator of Campus Programs, Director of Campus Life, and CAB Vice President of Internal Affairs, Retention, and Recruitment Chair in developing goals, initiatives, and strategies for retaining and recruiting members for the Campus Activities Board.
8. Coordinating CAB involvement in promotional efforts at events such as Welcome Week, Orientation, Catawba Palooza, and other all-campus activities and events.
9. Assisting in the hiring of CAB Sub-Chairs, coordinating trainings, office hour scheduling, and overall supervision and evaluation of CAB Sub-Chairs.
10. Maintaining regularly scheduled meetings between the Coordinator of Campus Life, CAB Executive Board, and CAB General Members.
11. Planning, creating, and facilitating CAB Executive Board and General Member meetings by developing meeting agendas, engaging members in discussions about events and activities, and assigning tasks accordingly.
12. Developing and executing methods to motivate members to engage in the program development process and stay active within the organization.
13. Maintaining an understanding of CAB group dynamics and addressing concerns appropriately.
14. Obtaining feedback and ideas from CAB members regarding the organization’s operations and campus relations.
15. Establishing collaborations between CAB and other departments on and off campus.
16. Attending meetings and CAB-sponsored events.
17. Maintain seven (7) to eight (8) office hours scheduled each week in addition to scheduled CAB meetings.
18. Developing an end-of-year report with the assistance of the Vice President of Internal Affairs and Recruitment and Retention, Marketing & Promotions Chair, Special Events Committee Chair, Executive Secretary, and Treasurer.
19. Preparing and implementing a transition plan for the incoming President and Executive Board.
20. Developing and implementing a transition plan for the Executive Board for Catawba CAB.
21. Maintaining a minimum GPA of 2.75.
2. Vice President - Internal Affairs, Recruitment & Retention: The Vice President will serve alongside the President, providing administrative support for managing the organization, programs, and planning. If the President is unable to fulfill their duties, the Vice President will assume their responsibilities. Responsibilities include, but are not limited to:
   • Plan and execute an end-of-the-year recognition banquet.
   • Maintain accurate member rosters with demographic information.
   • Organize two (2) CAB socials per semester.
   • Plan and facilitate an Executive Board retreat each semester.
   • Develop team-building activities for CAB meetings.
   • Manage hosts and greeters for all CAB events.
   • Facilitate committee meetings and delegate tasks.
   • Attend all meetings and CAB-sponsored events.
   • Perform other duties as assigned by the President and/or Coordinator of Campus Programs.
1. Overseeing internal affairs, including fostering camaraderie and engagement among members.
2. Developing and implementing recruitment and retention initiatives, supporting major college recruitment events and fairs.
3. Managing and reviewing all event checklists with the Executive Secretary.
4. Leading recruitment efforts through targeted campaigns, branding, and presence at campus events.
5. Coordinating internal retention efforts, including recognition, appreciation, and motivation programs in collaboration with the Coordinator of Campus Programs:
6. Establish and oversee the Recruitment & Retention Committee, ensuring the execution of the following tasks.
7. Maintain seven (7) to eight (8) office hours scheduled each week in addition to CAB scheduled meetings.
8. Must meet and maintain a 2.75 GPA.
3. Executive Secretary: The Executive Secretary will manage all administrative functions of the Campus Activities Board (CAB), maintaining accurate records, tracking financial reports, and ensuring clear communication between members, which includes correspondence with all members, announcing meetings, recording/reading minutes, being responsible for documents, and keeping accurate records of membership. Responsibilities include, but are not limited to:
1. Recording and distributing minutes for both General and Executive Board meetings.
2. Organizing and maintaining administrative documents, including attendance sheets, surveys, and forms.
3. Serving as the communication link between the Executive Board and General Members via email and announcements.
4. Working with the Coordinator of Campus Programs, the Treasurer, and the President to manage the CAB general budget, producing monthly and end-of-year financial reports.
5. Collecting and reviewing event checklists alongside the Vice President.
6. Oversee CAB office operations, including supply inventory, office hours, and general maintenance.
7. Attend all meetings and CAB-sponsored events.
8. Develop and implement a transition plan for the incoming Executive Secretary before the end of the term, with approval from the current President and Coordinator of Campus Programs.
9. Perform additional duties as assigned by the President and/or Coordinator of Campus Programs.
10. Maintain seven (7) to eight (8) office hours scheduled each week in addition to CAB meetings.
11. Must meet and maintain a 2.75 GPA.
4. Marketing & Promotions Committee Chair: The Marketing & Promotions Committee Chair works with the Executive Board to coordinate publicity efforts within the campus community, neighboring institutions, and the surrounding area. This role is responsible for documenting all marketing and promotional activities conducted by CAB, including capturing photos and videos, and archiving event flyers and marketing campaigns. Responsibilities include, but are not limited to:
1. Managing a committee, including designers and an event promotions team, to effectively execute marketing initiatives.
2. Creating press releases, website content, and social media updates while shaping the visual identity of CAB and its programs.
3. Developing and distributing promotional materials for CAB events, including flyers, event logos, videos, and other marketing assets.
4. Researching and implementing innovative marketing strategies to enhance event visibility.
5. Promoting awareness of CAB events to the Catawba campus community with the support of CAB members.
6. Overseeing and updating official CAB social media pages.
7. Managing CAB branding, including promotional merchandise and swag.
8. Establishing relationships with campus media organizations (e.g., MarComm).
9. Maintaining and reporting on the marketing budget, providing weekly, monthly, and yearly financial reports.
10. Assisting the President and Coordinator of Campus Programs in developing marketing goals, strategies, and initiatives for CAB.
11. Ensuring all promotional efforts align with event deadlines, including proposing, planning, marketing, and evaluating events.
12. Coordinating CAB involvement in promotional efforts for campus-wide events such as Welcome Week, Orientation, and Catawba Palooza.
13. Assisting in the hiring, training, scheduling, and supervision of CAB Sub-Chairs.
14. Attending all meetings and CAB-sponsored events.
15. Maintaining a set schedule of seven (7) to eight (8) office hours scheduled each week in addition to scheduled CAB meetings.
16. Preparing a transition plan for the incoming Marketing & Promotions Chair before the end of the term, subject to approval by the current President.
17. Must meet and maintain a 2.75 GPA.
5. Special Events Committee Chair: The Special Events Committee Chair is responsible for developing events that provide themed, interactive, and culturally immersive experiences, enhancing student engagement at Catawba College. The chair coordinates campus activities in collaboration with other programmers and oversees event logistics and execution. Responsibilities include, but are not limited to:
1. Developing and implementing logistics and execution plans for events.
2. Submit event checklists before each event.
3. Host a minimum of twelve (12) to sixteen (16) events per semester.
4. Collaborating with the Marketing & Promotions Chair and event committee to ensure effective promotion of events.
5. Attending all meetings and CAB-sponsored events.
6. Preparing a transition plan for incoming programming committee chairs before the end of the term, subject to approval by the current President and Coordinator of Campus Programs.
7. Consistently meeting deadlines for proposing, planning, marketing, and evaluating events.

1. Maintaining a set schedule of seven (7) to eight (8) office hours scheduled each week in addition to scheduled CAB meetings.

1. Assisting in coordinating CAB’s participation in campus-wide promotional efforts (e.g., Welcome Week, Orientation, Catawba Palooza).
2. Assisting in hiring, training, scheduling, and overseeing CAB Sub-Chairs.

1. Performing additional duties as assigned by the President and/or Coordinator of Campus Programs.

1. Must meet and maintain a 2.75 GPA.
2. Assisting in overseeing and executing events such as:
• Interactive & Novelty Attractions – Plan and coordinate events featuring inflatables, amusement rides, and other interactive experiences.
• Movie Nights – Conduct student surveys to determine movie selections, secure screening rights, and coordinate logistics.
• Game Nights – Organize board games, table games, video games, and other gaming attractions at designated campus locations.
• Skate Night – Secure a venue, arrange skate/floor rentals, and coordinate supporting attractions.
• Bowling & Skate Night – Plan and execute on-campus or off-campus bowling and skating events.

The Special Events Committee Chair plays a vital role in fostering student engagement and ensuring the successful execution of CAB events, contributing to a dynamic and enriching collegiate experience at Catawba College.

Each committee is responsible for planning and executing events within its respective programming areas. Committee chairs will lead a team of General Members to fulfill their committee’s mission and collaborate with the Marketing & Promotions Chair to actively promote their events. All committee events must receive approval from the CAB President, Vice President, and Coordinator of Campus Programs before execution.

6. Treasurer: The Treasurer of the Campus Activities Board (CAB) is responsible for managing the organization’s financial operations, ensuring accurate budgeting, spending, and reporting of funds. This executive board member works closely with the Coordinator of Campus Programs and the Director of Campus Life to align financial practices with CAB goals and campus policies. The Treasurer serves as a key steward of student activity funds and helps support the planning and execution of fiscally responsible, engaging events for the Catawba College student body. Responsibilities include, but are not limited to:
   1. Maintaining accurate and up-to-date financial records for CAB, including tracking all expenses and revenues.
   2. Collaborating with the President and Coordinator of Campus Programs to create, revise, and monitor the annual CAB budget.
   3. Ensuring that all purchases, contracts, and reimbursements comply with campus policies and procedures.
   4. Submitting budget reports (monthly, semesterly, and annually) to the Executive Board and advisors.
   5. Reviewing and approving event budget proposals submitted by CAB Sub-Chairs and committee members.
   6. Providing financial guidance during event planning meetings to ensure cost-effective programming.
   7. Maintaining a system and working with the Student Affairs Office Manager for processing and organizing receipts, purchase orders, invoices, and other financial documentation.
   8. Assisting with grant applications or sponsorship requests when applicable.
   9. Attending all CAB meetings and sponsored events to provide financial support and ensure event compliance.
   10. Working closely with the Executive Secretary to support budget transparency and financial recordkeeping.
   11. Maintaining at least seven (7) to eight (8) office hours scheduled per week in addition to all required meetings and events.
   12. Assisting in developing a financial transition plan and end-of-year budget report for the incoming Treasurer.
   13. Must maintain a minimum cumulative GPA of 2.75 throughout the term.

Section 8 – Description of General Body Members, Duties, and Responsibilities

General Body Members of the Campus Activities Board (CAB) play a crucial role in enhancing and ensuring the success of campus life by promoting student engagement and assisting in the planning, marketing, and execution of student events. The contributions of General Body Members help foster an engaging and vibrant campus environment for all students. Responsibilities include, but are not limited to:

1. Event Planning & Execution
   • Assist in brainstorming and organizing creative and engaging student events.
   • Support event setup, coordination, and breakdown.
   • Provide logistical support, including coordinating supplies and assisting performers or speakers.
2. Promotion & Outreach
   • Actively promote CAB events through social media, flyers, tabling, and word of mouth.
   • Engage with students to generate excitement and awareness about upcoming activities.
   • Assist in designing promotional materials and marketing campaigns.
3. Volunteering at Events 
   • Serve as event staff, helping with registration, managing check-ins, and greeting attendees.
   • Ensure a welcoming and inclusive environment at all events.
   • Assist in troubleshooting any issues during events to ensure smooth execution.
4. Idea Contribution
   • Provide input and creative ideas for new and existing campus events.
   • Offer feedback on past events to improve future programming.
   • Stay informed about student interests and trends to help shape relevant programming.
5. Collaboration & Representation
   • Act as a liaison between the student body and CAB, voicing student interests and concerns.
   • Collaborate with other student organizations and campus departments to co-host events.
   • Participate in networking opportunities with campus leaders and external partners.
6. Participation in Meetings 
   • Attend regular CAB meetings to stay informed and actively contribute to discussions.
   • Participate in committee meetings or specialized event planning groups as needed.
   • Stay engaged and take on assigned tasks to support the board’s initiatives.
7. Leadership Development
   • Gain hands-on experience in event management, teamwork, and problem-solving.
   • Develop leadership skills with opportunities to grow into executive board positions.
   • Attend CAB retreats, workshops, or training sessions for professional development.
8. Commitment Expectations
   • Attend a minimum number of meetings and events per semester.
   • Be proactive, responsible, and dependable on assigned tasks.
   • Represent CAB positively and professionally on and off campus.
9. Benefits of Membership 
   • Opportunities to network with campus leaders and organizations.
   • Leadership experience that enhances resumes and future career prospects.
   • The chance to directly impact campus culture and student engagement.

Article IV – Voting

All final Executive Board decisions must be approved by the President and Coordinator of Campus Programs. To ensure that CAB maintains a clear and organized decision-making process, the Executive Board shall abide by the following:

1. Quorum Requirement: The Executive Board can only vote on matters when a quorum (four or more Executive Board members present) is met. A vote passes or fails by a majority decision.
2. Voting Scope: The Executive Board shall vote on matters related to:
1. Budget allocations
2. Events and activities sponsored by CAB
3. Requests for collaboration with CAB
3. Vote Recording: The Executive Secretary will record and maintain the results of all votes.
4. Electronic Voting: The President may call for an electronic vote in urgent matters.

Article V – The Role of the Coordinator of Campus Programs

The Coordinator of Campus Programs will:

1. Support Leadership Development: Work diligently with members to explore and develop their leadership potential and programming competencies.
2. Ensure Compliance: Advise, review, and approve decisions and transactions (e.g., budget decisions, financial transactions, advertisements, and promotional materials) to ensure adherence to college policies and procedures.
3. Review Contracts: Oversee and obtain proper approvals for contracts, riders, requisitions, and written offers to and from entertainers and agents.
4. Attend Meetings and Events: Periodically attend CAB events and Executive Board meetings, or appoint an appropriate designee.
5. Regular Check-Ins: Meet with the Executive Board monthly.

Article VI – General CAB Meetings

The President, with assistance from the Executive Board, shall determine the regular schedule for meetings.

1. Leadership in Meetings: The President will conduct both General Body and Executive Board meetings.
2. Executive Board Reports: Officers present at Executive Board meetings will report on their activities relevant to CAB since the last meeting.
3. Meeting Minutes:
1. The Executive Secretary shall submit copies of all minutes to the Coordinator of Campus Programs, President, and Vice President no later than two (2) days after each meeting.
2. The minutes shall be shared with all members within three (3) days of the meeting.
4. Committee Meetings: All Committee Chairpersons are required to hold at least one (1) committee meeting per month and must notify all committee members accordingly.

Article VII – Attendance Policy 

1. Executive Board Members:
1. May not miss more than two (2) consecutive Executive Board meetings without prior communication.
2. Must be present at all CAB activities unless excused by the President and/or Coordinator of Campus Programs at least 48 hours in advance.
2. General Members:
1. May not miss more than three (3) consecutive meetings, or they will be automatically removed from CAB.
2. No verbal or written notice of removal is necessary.

Additional policies regarding attendance and excused absences may be outlined in the CAB Code of Conduct.

Article VIII – Budget

1. Funding Source:
1. CAB programs shall receive an annual budget from Student Affairs.
2. These funds shall be used to plan and execute campus programs in alignment with CAB’s mission and the college’s goals.
2. Budget Approval:
1. All program expenses must receive final review and approval from the Coordinator of Campus Programs, Treasurer, and the CAB President.
3. Cost Estimates:
1. All event proposals must include an estimated cost and be submitted by the Treasurer’s deadline.
4. Budget Management:
1. The Coordinator of Campus Programs, the CAB President, and the Treasurer shall provide oversight for all financial matters.
2. They shall develop and implement budget projections, revisions, and reallocations as necessary.
5. Financial Processing:
1. The Coordinator of Campus Programs, the CAB President, and the Treasurer shall review and approve all expenditures recommended by CAB before processing payments and paperwork.

Article IX – Ratification

This constitution shall become effective upon approval by a two-thirds majority of the Executive Board. The finalized constitution shall be presented to the General Body at the next CAB meeting.

Amendments

1. Proposal Process: Any member of CAB may propose an amendment to the constitution.
2. Approval Process: Proposed amendments shall be ratified by a two-thirds majority vote of the Executive Board.
3. Annual Review: The CAB constitution shall undergo an annual review to ensure it remains relevant and effective. 

Campus Activities Board (CAB) Application

Thank you for your interest in joining the Campus Activities Board (CAB)! The CAB is a student-led organization dedicated to planning, organizing, and executing events that enhance campus life. Please complete the application below to be considered for a position.

CAB Application

Code of Conduct & Terms of Agreement

Campus Activities Board (CAB) Code of Conduct

Purpose

As a member of the Campus Activities Board (CAB) at [Institution Name], I understand that my actions and behavior reflect on the organization, student body, and institution. This Code of Conduct outlines expectations for professionalism, accountability, and integrity. By signing this document, I agree to abide by these guidelines to foster a positive and inclusive environment.

Code of Conduct

1. Professionalism & Representation
   1. I will conduct myself with professionalism and integrity in all CAB-related activities.
   2. I will positively represent CAB, both on and off campus, including on social media.
   3. I will communicate respectfully with fellow members, students, faculty, and staff.
   4. I will refrain from wearing bonnets, head rags, scarves, baggy clothes, smoking, drinking, and profanity when conducting CAB duties.
2. Commitment & Participation
   1. I will attend all scheduled CAB meetings, trainings, and events unless excused in advance.
   2. I will actively contribute to event planning, execution, and promotion.
   3. I will meet all deadlines and responsibilities assigned to me.
3. Respect & Inclusivity
   1. I will foster a welcoming environment by respecting all individuals, regardless of background, identity, or opinion.
   2. I will refrain from engaging in discrimination, harassment, or any form of bullying.
4. Ethical Conduct
   1. I will uphold honesty and transparency in all CAB-related activities.
   2. I will not misuse CAB resources, funds, or privileges for personal gain.
   3. I will respect institutional policies and local, state, and federal laws.

5. Accountability & Consequences
   1. I understand that failure to adhere to this Code of Conduct may result in disciplinary actions, including warnings, suspension, or removal from CAB.
   2. I acknowledge that violations will be reviewed by the CAB Executive Board and/or the Coordinator of Campus Programs

Purpose

The Campus Activities Board (CAB) at Catawba College is committed to enhancing student life through diverse programs, events, and leadership opportunities. This agreement outlines the expectations, responsibilities, and commitments required of all CAB members.

1. Membership Expectations: By signing this agreement, I acknowledge and accept the following responsibilities:
   1. Maintain active participation in CAB meetings, events, and initiatives.
   2. Serve as a representative of the student body and uphold the mission of CAB.
   3. Adhere to the CAB Code of Conduct, institutional policies, and all applicable laws.
2. Attendance & Participation
   1. Attend all general meetings, committee meetings, and training sessions unless excused in advance by the CAB Executive Board or Coordinator of Campus Programs.
   2. Actively contributes to event planning, execution, and promotion.
   3. Notify CAB leadership of any conflicts that may impact participation.
   4. Absences:
      1. An absence refers to not attending an official meeting. Official meetings include:
         1. CAB Executive Board Meeting
         2. CAB General Meetings
         3. CAB Committee Meetings
         4. 1-on-1 meetings with the Coordinator of Campus Programs
      2. Instances: Instances refer to arriving late or leaving early from a shift at an event you have signed up for.
      3. Tardies: Being tardy to a meeting is defined as arriving 15 minutes after the scheduled start time and/or showing up unprepared for the meeting. As participation in CAB requires significant time, being fully prepared for meetings allows them to be more productive, reducing the need for follow-up meetings.
      4. Failure to Appear (No Call, No Show): Failure to appear means missing a meeting or event without prior notice to the President or Coordinator of Campus Programs.
         1. Excused Absences: Must be approved by the President or Coordinator of Campus Programs. General members must notify both the Committee Chair and the Executive Secretary at least 48 hours in advance. The Executive Secretary will document the reasoning and notify the President. Executive Board members must notify the President directly.
         2. No Call, No Show: Failure to notify the Executive Secretary (General Members) or President (Executive Board members) will result in the absence being classified as “No Call, No Show,” regardless of whether the absence was excused or unexcused.
         3. Failure to appear for any scheduled meeting or event (without notifying the appropriate party) will count as two (2) unexcused meetings and will result in automatic removal from the group.
      5. Unexcused Absences, Instances, or Tardies: The following are considered unexcused:
         1. Employment obligations: You are expected to make arrangements with your employer to avoid scheduling conflicts with CAB events. If new meetings are scheduled after the semester begins, notify the Executive Secretary (General Members) or President (Executive Board) at least 72 hours in advance.
         2. Minor Ailments/Medical Procedures: If you are not seriously impaired by a minor ailment or procedure, attendance is expected.
         3. Other Meetings: Ensure no other extracurricular activities conflict with CAB meetings or events.
         4. Failure to Contact: Not notifying the Coordinator of Campus Programs or President (E-board) within 48 hours prior to the meeting/event.
      6. Excused Absences, Instances, or Tardies: The following are considered excused (Documentation may be requested):
         1. Major Ailments/Medical Procedures: A medical professional’s proof must be provided if an ailment or procedure prevents attendance.
         2. Death in the Family/Family Emergency: A death or serious illness in the family will be excused. A family emergency involving mental or physical health requiring your immediate presence will also be excused.
         3. Academic-Related Activities: Absences for tests, academic trips, or class-related obligations are excused.
         4. Award/Induction Ceremonies: Proof of induction or award participation (such as a program, email from a responsible party, or official award document) will be excused.
         5. Other circumstances may be deemed excused at the discretion of the President or Coordinator.
      7. Professional - Violations Policy – are these too harsh?
         1. Any action deemed unprofessional, including but not limited to missed deadlines, poor conduct that negatively represents the Campus Activities Board (CAB), consistently failing to respond to business communications in a timely manner, or not meeting the job duties and expectations outlined in the CAB Constitution, will result in a professional violation.
         2. If any Executive Board member believes that a member has breached professional conduct, they must immediately notify the President and Coordinator. If it is concluded that a violation has occurred, the individual will be notified and held accountable according to the severity of the violation.
         3. Consequences of Violations - CAB’s effectiveness relies on the participation and professionalism of all its members. Failure to meet the standards outlined in the CAB Constitution and Code of Conduct will result in the following consequences:
            1. Tardiness & Arriving Unprepared to Meetings
               1. 1st unexcused tardy: Warning
               2. 2nd unexcused tardy: Second Warning
               3. 3rd unexcused tardy: Professional evaluation with the President and Coordinator of Campus Programs
               4. 4th unexcused tardy: Immediate dismissal from CAB
            2. Missing Meetings
               1. 1st unexcused meeting: Warning
               2. 2nd unexcused meeting: Professional evaluation with the President and Coordinator of Campus Programs
               3. 3rd unexcused meeting: Immediate dismissal from CAB
            3. Arriving Late or Leaving Early from Shifts at Events
               1. 1st unexcused instance: Warning
               2. 2nd unexcused instance: Professional evaluation with the President and Coordinator of Campus Programs
                  (Note: A second unexcused instance may result in immediate removal from CAB)
               3. 3rd unexcused instance: Immediate dismissal from CAB
            4. Professional Violations
               1. 1st unexcused instance: Warning
               2. 2nd unexcused instance: Professional evaluation with the President and Coordinator of Campus Programs
               3. 3rd unexcused instance: Immediate dismissal from CAB
            5. Leadership & Accountability
               1. Complete assigned tasks and responsibilities by designated deadlines.
               2. Maintain professionalism in all communications and interactions with students, staff, and faculty.
               3. Hold fellow CAB members accountable while promoting a positive and inclusive environment.
            6. Event Support & Promotion
               1. Assist in the setup, execution, and breakdown of CAB-sponsored events.
               2. Actively promote CAB programs on campus and through social media.
               3. Engage with students to gather feedback and enhance future programming.
            7. Conduct & Removal Policy
               1. Violations of this agreement, the CAB Code of Conduct, or institutional policies may result in disciplinary action, including but not limited to:
                  1. Verbal or written warnings
                  2. Suspension from CAB activities
                  3. Removal from CAB membership
               2. Removal decisions will be reviewed by the CAB Executive Board and the Coordinator of Campus Programs.

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