Academic Policies and Standards Committee (ACPOL)
About the ACPOL Committee
The Academic Policies and Standards Committee (ACPOL) acts on behalf of the faculty to hear appeals from students who wish to waive/amend graduation/degree requirements, academic probation/standards, or other policies delineated in the Catawba Catalog. The policies in question are those described in the "Academic Policies, Procedures, and Terminology" section of the Catalog, and include requests to be readmitted after withdrawal, appeal a suspension, waive the senior residency requirement stating that all coursework must be completed at Catawba after a student earns 90 sh, waive the restrictions of probation, take a tutorial, and other policies. The ACPOL also oversees the Institutional Review Board (IRB), which reviews requests for research involving human participants. IRB policies are described under "faculty policies and procedures," and the Chair of the IRB for 2014-15 is Kimberly Creamer.
Discuss your situation with your advisor and the Chair of your Department (unless they are the same person);
Have your advisor prepare and send a letter describing whether sh/e supports your petition;
Have the Department Chair prepare and send a letter indicating that sh/e knows that the petition is being made (any commentary about support of the petition is at the discretion of the Department Chair);
Prepare and submit a letter of petition to the ACPOL (see below). Only when ACPOL receives all three letters (two if the Chair and advisor are the same person) will the Committee consider the request.
The Committee typically meets the 2nd, 3rd, and 4th Tuesday of the month. Petitions and supporting documents must be submitted by NOON on the Friday prior to when the Committee meets for it to be considered otherwise it may not be considered until the following meeting.
Once all letters are received and the Committee has met and discussed your petition, you can expect a response to your request via electronic mail. If you have not received a response within 3 weeks, please reach out to the chair(s) of ACPOL regarding your petition. Again, the Committee will consider appeals only intermittently during the summer and winter terms.
Preparing and Sending Letters
Students should use the model letter (see below) and submit the letter online. Please ensure you have all information needed when submitting your petition, as all information is required, otherwise your petition will not submit.
Committee Consideration of Petition
The ACPOL will consider rationale for requests to waive requirements according to the following criteria:
- That the request is based upon action taken the College or one of its representatives, such as having a required class cancelled or removed from the curriculum, or an advisor error that is explained in the letter by the petitioner's advisor;
- That the request is based on some action by an agency outside the College, such as the State or Federal government if a student is deployed by the military or National Guard;
- That the request is based upon need (such as when a course is needed to complete requirements) rather than optional choice (such as when a choice is an elective);
- That the request is for a personal convenience or circumstance.
A letter indicating the ACPOL's decision will be sent to your campus e-mail address, with a copy sent to the advisor and Dept Chair. Regularly check your mail for the letter; letters returned because e-mail boxes are too full will not be resent.
Student campus box or home address
Student reachable phone number
Student e-mail address
Academic Policies and Standards Committee (ACPOL) Campus Mail Date
Dear Members of the Academic Policies and Standards Committee (ACPOL),
Introduce yourself by name, provide your academic status, major, advisor, and GPA.
I respectfully request ACPOL grant me an exception for: Describe the exception you to the College rule/regulation.
My reason for this request: Provide the rationale for your request, focusing on the circumstances that have led you to petition the Committee for a waiver to the College graduation policies.
Thank the Committee in advance for its consideration of the request.
Policy for Handling Requests for a Foreign Language Waiver
- Michael Bitzer & Jennifer Klebaur, Co-Chairs
- Edith Bolick
- Tommy Foster
- Phillip Burgess
- Carrie Graham
- Alexandra Henderson
- Richard Macri
- Jamie Slate
- Buster Smith
- Ex officio: Susan Agner & Forrest Anderson